Practices

Company Secretarial and Compliance

Our expertise:

We provide a comprehensive range of company secretarial services through our specialist secretarial company, HMP Secretarial Limited. Our clients are drawn from all the major industry sectors, from standalone indigenous companies and large multinational groups to investment companies such as UCITS management companies, AIFMs, UCITS investment companies, ICAVs and Part 24 companies.

Our Company Secretarial Group consists of a highly qualified team of company secretaries and company secretarial assistants, and is reinforced by the extensive depth of knowledge of our Corporate and Investment Management Groups.

Key areas:

Start-up services

• Company incorporation
• Branch registration

Ongoing annual services

• Acting as named company secretary
• Providing a registered office facility Establishing and maintaining company’s statutory registers electronically on our on-site database
• Maintaining the company’s minute books
• Preparing annual returns for signature and filing in the Companies Registration Office in a timely manner
• Acting as electronic filing agent for clients to facilitate efficient filing of documents with the Companies Registration Office
• Preparing documentation and resolutions necessary to convene, hold and minute the annual general meeting and to approve the annual accounts
• Assisting foreign client companies to comply with their obligations where they establish a branch registration in Ireland
• Acting as Irish resident person authorised to accept service of process on behalf of a foreign company with a branch registration in Ireland

Board meeting services

• Scheduling and organising board meetings
• Collating and distributing board packs
• Providing technological solutions to facilitate the holding of board meetings
• Attending board meetings and drafting and agreeing the minutes of those meetings

Other services

• Advising on actions arising from introduction of Companies Act 2014
• Changes in directors and secretaries (appointment and/or resignation)
• Changes to constitutions
• Change of name or change of registered office
• Changes in share capital to include increases and amendments in authorised share capital, transfers and allotments of shares, redemption of shares and share buybacks
• Provision of trustee and nominee shareholder services
• Registration of a business name
• Procuring bonds for companies with only non EEA resident directors
• Re-registration from one company type to another
• Advice and assistance in connection with the declaration of dividends
• Performance of company secretarial ‘heathcheck’ on compliance with relevant secretarial requirements
• Arranging notarisation and/or apostilisation of documents
• Act as process agent for service of proceedings
• Obtaining and retaining company seals
• Reconstitution of statutory registers if required
• Voluntary strike-off and restoration to the register of companies
• Voluntary winding-up